![]() ![]() The best solutions on the market make it also possible to assign emails to specific team members, change the status of a conversation, and add tags for more context. Shared Inboxes allow you to invite relevant team members, and let them manage group emails together directly from their respective inboxes. Second, you can add a password to help protect your data files. Your email password will only protect you if you hadnt used it on any other. Training: Windows user accounts are the best way to protect your email on a shared computer. Instead, the recommended practice is to create shared inboxes for your group email addresses. Your emails contain tons of sensitive data about you: from your purchasing. Sharing one password is far from being the most secure solution. If your team uses a group email address such as or multiple team members need access to it. ![]() zip files so recipients will need special instructions to unzip. zip files, and Windows explorer does not support opening AES encrypted. Step 2: Don't share your Gmail passwords and use Shared Inboxes instead You could also use freeware like 7Zip to compress encrypt any file type, although some recipients block. It might sound annoying and probably will be the first few times, but it’s certainly the best way to have foolproof Gmail security and not be worried about having your Gmail account hacked. ![]() You can also create an application-specific password for applications that don’t request a verification code. When a unique password is attached to single or multiple files, it becomes almost impossible to do anything to those files (edit, read, or even delete) without the password. Gmail uses the standard TLS encryption that automatically encrypts all outgoing emails. The first and simplest way to send a password-protected file via email is to password-protect the file before attaching it to your email. (We are here using Word as an example.) Step 2. Should you lose your phone, you can create printable backup codes and a backup phone number as alternatives for accessing your account. Click Protect Document, and then click Encrypt with Password. Open an important Office document file, be it a Word, Excel, or PPT file. Note that you'll need a mobile phone to activate this functionality. ![]()
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